PRIVACY POLICY
First version 18/01/2024
This privacy policy sets out and informs you of the manner in which Association Ekuthuleni, Association Loi 1901 uses and protects any information that you may provide to us when you use this site accessible from the following URL: https://www.ekuthuleni.org and register for one of our retreats or activities.
Please note that this privacy policy may be amended or supplemented at any time by the Ekuthuleni Association, in particular in order to comply with any changes in legislation, regulations, case law or technology.
The dates of updates will be clearly noted at the top of the page and indicated in the text if necessary.
About the Association Ekuthuleni Loi 1901 RNA : W112001335
The object of the association is the study and practice of Buddhist and spiritual teachings with an emphasis on the link between ourselves and nature, as well as respect for the latter.
To this end, the association organises meditation retreats and offers activities at the Ekuthuleni Retreat Centre and online.
Its field of activity: religious, spiritual or philosophical activities.
What personal information are you asked to provide?
To sign up for the newsletter and for our communications about the activities of the Ekuthuleni Retreat Centre and the weekly reminder about online guided meditation: email, and if needed, first and last name
For registration for a retreat or course: surname, first name, email address, telephone number, postal address, an emergency contact person, optional information about yourself, your experience of meditation or spiritual paths, whether your state of health could lead to difficulties in following the course and food intolerances.
For the use of the website Essential Cookies that can identify amongst others your IP, navigator, country
By providing this information (Personal Information), you expressly agree to it being processed by Association Ekuthuleni, for the purposes indicated in point 2 below.
In accordance with the General Data Protection Regulation (GDPR) adopted by the European Parliament on 14 April 2016, and the amended French Data Protection Act of 6 January 1978, Association Ekuthuleni informs you of the following:
Details of the data controller
The data controller is the Association Ekuthuleni, whose registered office is at En Durou, 11300 Festes-et-Saint-André, France.
Email: ekuthuleni.retreat@gmail.com
Mobile: + 33 60223 0532
How do we use this information?
Association Ekuthuleni may process your Personal Information:
In order to provide you with the information or services you have requested from us and to fulfil our legal obligations. In particular: sending you the Newsletter and information about our activities, taking part in a retreat, becoming a member of the Ekuthuleni Association.
for the purpose of collecting information that will enable us to improve our website www.ekuthuleni.org
for the purposes of organising courses and retreats and providing participants with appropriate support during the events (retreats, stays, courses) for which they have registered, e.g. providing suitable food for any dietary restrictions, adapting the venue for a reason communicated via the registration form, providing spiritual support.
Who receives my data?
The Ekuthuleni Association is the recipient of your Personal Information. Your data, whether in individual or aggregated form, is never passed on to a third party or used by us for commercial purposes.
Any personal Information relating to retreat registrations remains strictly confidential and is only used for the purposes necessary to ensure the well-being of retreat and activity registrants. It’s use is always limited to what is strictly necessary (e.g. providing the retreat cook with a list of first names and food intolerances for registrants).
Electronic storage of information
We use the Google platform for our email communications and storage of retreat registration forms shttps://policies.google.com/privacy
We use the Mailchimp service to send newsletters and communications https://mailchimp.com/en/gdpr
The www.ekuhuleni.org website is hosted by Squarespace
https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses
We use PayPal for donations and payments
https://www.paypal.com/myaccount/privacy/privacyhub
Your Personal Information and the devices used to access it are secured.
How long do we keep your Personal Information?
Your Personal Information is kept by Association Ekuthuleni only for the time corresponding to the purpose of collection as indicated in point 2 above.
The data provided in the registration form for retreats, courses or stays is deleted at the end of the event concerned by the registration within a maximum period of 7 days.
You can unsubscribe from the newsletter and weekly guided meditation communication at any time by using the unsubscribe tools in the email or by sending us a request by letter or email to the address above.
Your Data Protection Rights
As a EU resident, you have the following rights concerning your Personal Information, which you may exercise by sending us a letter to the postal address or e-mail address mentioned above.
the right to ask the data controller for access to your personal data,
the right to rectification or deletion of your data
the right to limitation of processing relating to the data subject
the right to object
The right to data portability
To help you with any request, you will find information and letter templates on the CNIL website https://www.cnil.fr/fr/mes-demarches/les-droits-pour-maitriser-vos-donnees-personnelles
Response times
The Ekuthuleni Association undertakes to reply to your request for access, rectification or opposition or any other additional request for information within a reasonable time and in any event within one calendar month of receipt of your request.
Cookies policy
When you first connect to the www.ekuthuleni.org website, a banner at the bottom of the screen informs you of the use of files known as "cookies".
1. Cookies on the Ekuthuleni website
Our website is hosted by Squarespace. When you visit the www.ekuthuleni.org website, Squarespace may, with your consent, install a cookie on the hard drive of your terminal (computer, tablet, mobile phone, etc.) in order to guarantee you smooth and optimal browsing on our website, to give us an overview of visitors to the site and to remedy any browsing problems.
Cookies" are small text files of limited size that enable us to recognise your computer, tablet or mobile phone.
Our use of cookies is limited to those that are essential to enable us to improve our site and our offering for our users.
The information collected via cookies is used exclusively for our own purposes. None of this information is communicated to third parties except where the Ekuthuleni Association has obtained your consent or where disclosure of this information is required by law, by order of a court or any administrative or judicial authority empowered to deal with it.
Configuring your cookie preferences
You can accept or refuse cookies at any time. When you first connect to the Ekuthuleni website, a banner appears at the bottom of your screen. You can then accept or refuse the use of cookies and continue to use the site.
Social network sharing cookies are issued and managed by the publisher of the social network concerned. We have two social network sharing buttons, Instagram and Facebook, two services offered by Meta. www.facebook.com/privacy/policy/
You have various tools for setting cookie parameters.
Most Internet browsers are configured by default to allow cookies to be deposited. Your browser gives you the opportunity to modify these standard settings so that all cookies are systematically rejected, or so that only some cookies are accepted or rejected, depending on the sender.
Your browser also allows you to set the parameters for the cookies deposited. For further information, please refer to the data parameterisation documents for your browser.
For more information about cookie management tools, please consult the CNIL website: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser. (In French)
Make a complaint to the competent authority
If you consider that Association Ekuthuleni is not complying with its obligations with regard to your Personal Information, you may submit a complaint or request to the competent authority.
In France, the competent authority is the CNIL, to which you can send a request electronically by clicking on the following link: https://www.cnil.fr/fr/plaintes/internet.
Need further information?
If you have any questions or require further information about this policy, please contact us in writing or by e-mail at the address given above.